Policies for Student Art in the Library Fall 2016 Exhibition

Eligibility

All currently enrolled students (undergraduate and graduate) are eligible to submit up to three (3) original works of art for consideration.

Eligibility for Physical Display

Two-Dimensional Works
  • we accept the following:
    • Paintings: oil, acrylics, watercolor, etc.
    • Drawings: colored pencil, pencil, ink, marker, pastels, charcoal (It is recommended that charcoal and pastel drawings be fixed.)
    • Collages
    • Computer generated art
    • Photographs
    • Prints: lithographs, silkscreen, block prints
    • Mixed Media: use of more than two mediums such as pencil, ink, watercolor, etc.
  • Art must be delivered "ready to hang" (see our guide on preparing your work for exhibition for details)
Three-Dimensional Works
  • We accept the following:
    • Sculpture (as long as it can be hung or fits on our display surfaces)
    • Glass, Pottery, etc. (As long as it can be hung or fits on our display surfaces)
  • Works may not exceed 38" tall x 18" wide x 18" deep

Eligibility for Digital Display

  • Digital art may be two-dimensional, three-dimensional or multimedia.
  • Images
    • High-resolution JPG or TIF files (at least 300 dpi) are preferred, though other file formats may be accepted. If you have questions/concerns about creating a digital image of your work, please contact Roger Weaver, Art in the Library Committee Chair, at weaverjr@mst.edu or (573) 341-4221.
    • Well-composed digital images of sufficient quality that are accepted for exhibition are deposited in Scholars' Mine, the digital repository for scholarly works created by our faculty, students and staff.
  • Media
    • MP4 file format is preferred, however we will accept MOV and AVI file formats.
    • Video files should not exceed 3 minutes in length.
    • Due to the exhibit location, we are not able to play audio. (You may submit video files with audio, but please keep in mind that viewers will hear no sound if your film is exhibited).

If your work is accepted for exhibition, you will be required to sign an Art Loan Agreement (detailing the terms of the exhibition period and retrieval, as well as liability) and a Copyright Release (permitting the Library to display your work and include the image of your work on our website and in Scholars' Mine).

Application Process

Applicants must complete an online submission form for each artwork before the specified deadline. The form will provide instruction on how to provide images or clips of your work.

  • Images
    • High-resolution JPG or TIF files (at least 300 dpi) are preferred, though other file formats may be accepted. If you have questions/concerns about creating a digital image of your work, please contact Roger Weaver, Art in the Library Committee Chair, at weaverjr@mst.edu or (573) 341-4221.
    • Well-composed digital images of sufficient quality that are accepted for exhibition are deposited in Scholars' Mine, the digital repository for scholarly works created by our faculty, students and staff.
  • Media
    • MP4 file format is preferred, however we will accept MOV and AVI file formats.
    • Video files should not exceed 3 minutes in length.
    • Due to the exhibit location, we are not able to play audio. (You may submit video files with audio, but please keep in mind that viewers will hear no sound if your film is exhibited).

If your work is accepted for exhibition, you will be required to sign an Art Loan Agreement (detailing the terms of the exhibition period and retrieval, as well as liability) and a Copyright Release (permitting the Library to display your work and include the image of your work on our website and in Scholars' Mine).

Submission Review

Entries will be evaluated by the Art in the Library Committee and all decisions are final. (The committee will not discriminate on the basis of age, race, religion, national origin or ancestry, color, gender, disability, sexual orientation, marital/parental status, etc.)

Selections will be made based on artistic merit; the committee’s goal is to select a broad representation of styles, content and media. Artwork may be rejected based on the following:

  •     Excessive weight or dimensions of the artwork (or other space constrictions)
  •     Inappropriate for viewing by the general public, including children
  •     Graphic depictions of violence or sex
  •     Advertising of products or services

All applicants will be notified of the results via email.

Delivery

Applicants with accepted work for physical display are responsible for delivering their work to the Library. Selected works should be delivered by the specified day.

Please see our guide on preparing your work for exhibition if you need help.

Work should be stretched, framed,* matted and/or mounted, including wire or brackets for hanging. While framing is encouraged, it is not required. Charcoal and pastel drawings must be spray-fixed.

Each work should be labeled on the back with the following information:

  • Title of piece (if applicable)
  • Artist’s name
  • Artist’s email and/or telephone number
  • Medium

(Artwork selected for digital exhibition requires no additional submission or delivery.)

Installation

The Art in the Library Committee will determine exhibition locations for each selected work. Committee members will hang the art and create labels (to include artist’s name, major and year in school; title; and medium).

Our current exhibition space for this exhibit is on the 2nd. floor of the Library.

There are two exhibitions each academic year, one in the Fall semester and the second in the Spring semester.

Security

The Art in the Library committee members will take utmost care to ensure the safekeeping of each artwork selected for display. Works will be exhibited in highly visible, public spaces. Though the Library and its staff will not be held responsible for damage or theft of artwork (see Art Loan Agreement for additional details), artists may request that a security strip be attached to the artwork, which will activate an alarm if the piece is removed from the library.

Removal

At the end of the exhibition period, a Library Art Committee member will contact artists to arrange for pick-up. Artists are responsible for retrieval of their artwork from the agreed location, with the presentation of a photo ID. Any work not picked up within six months of the initial pick-up deadline will become the property of Library.